5 Things to Consider When Hiring a PA

As a business owner or executive, employing a Personal Assistant (PA) can significantly streamline your daily operations and bolster your productivity. A proficient PA manages administrative tasks, organises your schedule, and frees up your time, allowing you to concentrate on important strategic tasks. The challenge, however, lies in finding the right PA - one who fits seamlessly into your work style and complements your business needs.

At RMS Recruitment, we understand the pivotal role a PA plays in the smooth running of a business. As a specialist recruitment agency based in London, we leverage our experience and expertise to help you navigate the process of hiring a PA. Here are the top five factors to consider in this critical hiring process:

1. Skills and Experience: When hiring a PA, their skill set, and experience are crucial determinants. Seek a candidate who is highly organised, detail-oriented, and capable of multitasking effectively. Look out for typos, grammatical and spelling errors as a reflection of their attention to detail.  Excellent communication skills are essential, as is the ability to thrive under pressure. Look at their client facing experience and the level of their roles.  They should possess the necessary technical skills and be familiar with the latest productivity tools and software relevant to your industry.  And finally longevity in roles can be an indication of their value to a business, their commitment and resilience.

2. Personality Fit: Hiring a PA goes beyond matching skills and experience; personality fit is equally important. As you'll be working closely with your PA, choose someone who aligns well with your work style and complements your personality. Look for attributes such as professionalism, a positive attitude, and the ability to stay calm in stressful situations.

3. Availability: Your PA's availability should sync with your schedule. Assess whether you require a full-time PA or if a part-time arrangement would suffice. It's crucial to hire a PA who can be available when you need them, especially during your busiest hours.  Will you need access to them 24/7 and at weekends?  If so, this should be checked prior to an interview.

4. Responsibilities: Clarity about the role and responsibilities is key when hiring a PA. It is just as important not to hire someone who is over-qualified and may get bored and leave as someone who is not able to cope with the demands of the job.  A good PA recruitment agency can help compile a job specification.  Duties could range from scheduling meetings, managing emails, coordinating travel arrangements, attending Board meetings and taking minutes, organising meetings and events to running personal errands. Ensure these responsibilities are discussed and agreed upon before the PA commences their role to avoid misunderstandings later.

5. Salary and Benefits: Lastly, consider the compensation package you're willing to offer. While it's true that a good PA is worth investing in, it's also essential to ensure the salary and benefits are competitive and mutually agreeable.  Check the latest salary survey from your consultant.

Hiring a PA can be transformative for your business operations. It's an investment that, when made wisely, can yield significant returns in terms of efficiency and productivity. However, the process requires careful consideration and planning.

At RMS Recruitment, we simplify the process of hiring a PA. Drawing on our extensive experience in the recruitment industry and a thorough understanding of the market, we help you find a PA who not only meets your business requirements but also blends well with your work culture.  All our candidates are interviewed face to face and assessed not only for their skills and experience but their personality and career aspirations.

We believe in forging long-lasting relationships, and our commitment extends beyond just filling a vacancy. We partner with you throughout the hiring process, offering guidance and support on the market and the candidate shortlist to ensure you make the best hiring decision. With RMS Recruitment, hiring a PA becomes less daunting and more about finding the perfect addition to your team. Connect with us today and let us guide you through your hiring journey.

Interview Tips For Candidates
RMS Recruitment have compiled a list of tips and tricks to maximise your chances of getting that all important PA or secretarial position.
due diligence
Research the company.
List some good questions to ask.
Plan your route (arrive 15 minutes before the interview).
Wear appropriate dress (your consultant can advise on the company style).
Take a copy of your CV for the interviewer but don’t use it for reference.
Good, strong (not too tight) handshake.
Never swear or put down work colleagues, previous bosses or employers.
Be open with your answers and about your skills and experience.
Relax and enjoy the interview. Try and build a good rapport.
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