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RMS Complaints Policy and Procedure

Complaints Policy

RMS Recruitment Ltd is committed to providing a high-level service to our customers. If you do not receive satisfaction from us, we need you to tell us about it. This will help us to improve our standards.

Complaints Procedure

If you have a complaint, please contact Tessa Meadows-Smith, Director. You can email her at tessa@rmsrecruitment.com.

Next Steps

  1. We will send you a letter acknowledging your complaint and asking you to confirm or explain the details set out. We will also let you know the name of the person who will be dealing with your complaint. You can expect to receive our letter within 14 days of us receiving your complaint.
  2. We will record your complaint in our central register within a day of having received it.
  3. We will acknowledge your reply to our acknowledgment letter and confirm what will happen next. You can expect to receive our acknowledgement letter within 14 days of your reply.
  4. We will then start to investigate your complaint. This will normally involve asking the member of staff who dealt with you to reply to your complaint within 5 days of our request; then we will examine their reply and the information you have provided for us. If necessary, we may ask you to speak to them. This will take up to 4 days from receiving their reply.
  5. Tessa Meadows-Smith will invite you to meet her to discuss and hopefully resolve your complaint. She will do this within 5 days of the end of our investigation.
  6. Within 2 days of the meeting, Tessa Meadows-Smith will write to you to confirm what took place and any solutions she has agreed with you. If a meeting is not possible, she will send you a detailed reply to your complaint, including her suggestions for resolving the matter, within 5 days of completing her investigation.
  7. If you are still not satisfied, you can write to us again. Another Director of the company will review Tessa’s decision within 10 days.
  8. We will let you know the outcome of this review within 5 days of the end of the review. We will write to you confirming our final position on your complaint and explaining our reasons.

If you are still not satisfied, you can contact the Employment Agencies Standards Office at the Department for Business, Innovation and Skills (BIS) or the REC, the industry trade association, of which we are a member, by writing to the Professional Standards Manager, REC.

If we have to change any of the time scales above, we will let you know and explain why.