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RMS Privacy

RMS Recruitment Limited Privacy Statement

RMS Recruitment Limited ("The Company") is a recruitment business providing work-finding services to its clients and work-seekers. To offer these services, the Company processes personal data (including special categories of personal data) and acts as a data controller. You may provide your personal details to the Company directly or through another source such as a jobs board. The Company processes your personal data on a legal basis and in accordance with this privacy statement, complying with current data protection laws.


  1. Collection and use of personal data
  2. Information provided when data is not collected directly from the data subject
  3. Overseas transfers
  4. Data retention
  5. Your rights
  6. Automated decision making
  7. Cookies
  8. Login files
  9. Links to external sites
  10. Sale of the business
  11. Data security
  12. Changes to this privacy statement
  13. Complaints or queries

1. Collection and Use of Personal Data

a. Purpose of processing and legal basis: The Company processes your personal data for work-finding services, including job opportunities, suitability assessments, database updates, job placements, payments, and service development. Legal bases include consent, legitimate interest, legal obligation, and contractual obligation.

b. Legitimate interest: Processing is necessary for managing our database, providing work-finding services, seeking consent when needed, and informing you about similar services.

c. Statutory/contractual requirement: Collection of personal data is necessary to comply with legal obligations and contractual requirements. Failure to provide necessary personal data may affect our ability to provide work-finding services.

d. Recipients of data: Personal data may be shared with clients, former employers for references, payroll service providers, other recruitment agencies, and auditors.

2. Information Provided When Data Collected Not From the Data Subject

Data collected includes personal data and special categories of personal data from job boards, former employers, referees, software providers, and cookies.

3. Overseas Transfers

The Company may transfer personal data outside the UK/EEA for work-finding services, ensuring adequate data protection measures.

4. Data Retention

Data is retained as long as necessary for its collection purposes and in compliance with legal and regulatory requirements.

5. Your Rights

You have rights to access, rectify, erase, restrict, port, and object to processing your data, and to withdraw consent. Contact Ms. Tessa Meadows-Smith for requests.

6. Cookies

Cookies are used for website functionality and personalisation. Control cookies through browser settings.

7. Login Files

IP addresses are used for site administration and trend analysis, not linked to personally identifiable information.

8. Links to External Websites

The Company's website may include links to external websites, with separate privacy practices.

9. Sale of the Business

In case of business sale or integration, personal details may be disclosed to advisers and potential purchasers, with transferred ownership possibly becoming a different data controller.

10. Data Security

The Company takes precautions to protect user information, granting access only to employees who require it to perform their job.

11. Changes to This Privacy Statement

This statement may be updated periodically. Changes will be posted with revision dates, and material changes will be notified.

12. Complaints or Queries

For complaints or queries regarding this privacy statement, please contact Ms. Tessa Meadows-Smith. You also have the right to contact the Information Commissioner's Office for concerns about data processing.